Fixing Your Indian Passport Name Mismatch in Dubai: A Step-by-Step Guide

Finding a name mismatch on your Indian passport can be a real headache, especially when you're living in Dubai. Whether it's a simple spelling error, a missing middle name, or a complete name change after marriage or by deed poll, getting it corrected is crucial. This guide will walk you through the process, making it as clear and straightforward as possible, just like advice from someone who's been there.

Why a Name Mismatch Matters (And Why You Need to Fix It)

Your passport is your primary identification document. A name mismatch between your passport and other key documents like your Emirates ID or visa can lead to significant problems. You could face issues with travel, visa renewals, opening bank accounts, property transactions, or even employment. It's not just an inconvenience; it can truly disrupt your life in the UAE. Don't put it off – tackle it head-on.

Common Scenarios for Name Mismatch

Before diving into the process, it helps to understand why these mismatches occur:

• Typographical Errors: A simple mistake by the issuing authority or during data entry.
• Missing Initials/Full Name: Sometimes only initials are used, or a middle name is omitted.
• Post-Marriage Name Change: Adding a spouse's surname or completely changing your name after marriage.
• Name Change by Deed Poll/Gazette: Officially changing your name through legal procedures.
• Difference in Order: First name and last name swapped.

What You'll Need: Essential Documents

Gathering the correct documents is half the battle. Be meticulous here. You'll generally need originals and at least two sets of photocopies for everything.

Core Documents for All Corrections:

• Current Indian Passport: The original passport with the name mismatch.
• Valid UAE Visa Copy: A copy of your current residence visa.
• Emirates ID: Original and a copy.
• Passport-Size Photographs: Usually 2-4 recent photographs with a white background, size 2x2 inches (51x51 mm). Ensure they meet Indian passport photo specifications (no shadows, neutral expression, etc.).
• Online Application Form: The printout of your filled application from the Passport Seva website.
• Self-Attested Photocopies: Of the first two and last two pages of your current passport.

Specific Documents Based on Your Situation:

1. For Minor Spelling Correction or Name Order Change:

• Proof of Correct Name: At least two public documents showing the correct name. Examples:
  • Birth Certificate
  • School Leaving Certificate/Mark Sheets
  • Aadhar Card
  • PAN Card
  • Driving License (Indian)
  • Bank Passbook (showing your full name)
• Affidavit (Annexure E): This is a self-declaration explaining the name discrepancy and confirming your correct name. You'll need to get this attested by a Notary Public in Dubai. BLS International can provide the format, or you can find it on the Passport Seva website. This is critical.

2. For Adding/Deleting a Surname (e.g., after marriage):

• Marriage Certificate: Original and copy, if adding/changing surname due to marriage. Must be registered with the Registrar of Marriages in India or the Indian Consulate in Dubai if married abroad.
• Spouse's Passport Copy: If applicable, to show their name.
• Affidavit (Annexure D or E): Depending on the extent of the change. For adding a surname post-marriage, Annexure E might suffice if it's just an addition and not a complete change. If the name change is significant, Annexure D is usually required. Consult BLS International for clarity on which annexure applies to your specific case.

3. For Complete Name Change (by deed poll/gazette notification):

• Original Newspaper Advertisements: Two original newspapers (one Indian newspaper, one UAE newspaper) where the name change has been advertised. This is usually required for a complete name change, not just a minor correction. The advertisement should clearly state your old name, new name, and address.
• Gazette Notification: If you officially changed your name in India through a gazette notification, the original copy is required.
• Affidavit (Annexure D): Declaring your old name and new name, attested by a Notary Public.

Important Note on Affidavits: These are crucial. They legally declare the facts of your name change/correction. Ensure they are correctly formatted, stamped, and signed by a Notary Public in Dubai. BLS International typically has templates.

The Application Process: Step-by-Step

This process needs careful attention to detail.

Step 1: Online Application on Passport Seva

1. Visit the Passport Seva portal: Go to Passport Seva.
2. Register/Login: If you don't have an account, register as a new user. If you do, log in.
3. Choose "Apply for Passport Seva at Indian Missions/Posts": This is crucial as you are applying from outside India.
4. Select "Re-issue of Passport": Even for a correction, you are essentially applying for a re-issue.
5. Select "Change in Existing Personal Particulars": Then choose "Name" as the particular to change.
6. Fill the Form Carefully: Enter all details exactly as they should appear on your new passport. Double-check spellings, dates, and addresses.
7. Submit the Form: After filling, submit the form.
8. Print the Application Receipt: You will get an Application Reference Number (ARN). Print this receipt, which includes your ARN.

Step 2: Book an Appointment with BLS International

BLS International is the outsourced service provider for Indian passport services in the UAE.

1. Visit the BLS International website for UAE.
2. Navigate to "Passport Services" and then "Appointment Booking."
3. Select your preferred BLS center (e.g., Dubai, Abu Dhabi, Sharjah).
4. Choose a suitable date and time for your appointment.
5. Print the Appointment Confirmation: You'll need this when you visit the center.

Tip: Appointments can fill up fast. Book as soon as you have your online application ARN.

Step 3: Visit the BLS International Center

This is where you submit your physical documents.

1. Arrive Early: Get there before your scheduled time.
2. Bring All Documents: Carry all original documents and their photocopies (as listed above), your printed online application form, and the appointment confirmation.
3. Document Verification: A BLS representative will check your documents. They are very strict, so ensure everything is in order. If anything is missing or incorrect, they will likely ask you to rectify it and come back.
4. Fee Payment: Pay the applicable fees. The fees vary slightly based on the type of service (e.g., normal vs. Tatkal) and the number of passport pages. Expect around AED 285-300 for a normal re-issue, plus BLS service charges and potentially courier fees.
5. Biometrics and Submission: Your fingerprints and photograph will be taken. After this, you'll receive an acknowledgment receipt with a file number.

Practical Insight: The BLS staff are there to help, but they won't bend rules. Have everything perfectly organized. Use a clear file to keep your documents separated.

Step 4: Police Verification (If Applicable)

In some cases, especially for major name changes or if there are discrepancies, a police verification might be initiated in India. This usually happens after your application has been processed by the Consulate General of India (CGI) in Dubai. You typically don't need to do anything for this; the police in India will contact your permanent address.

Step 5: Track Your Application

You can track the status of your application using the ARN on the Passport Seva website and also on the BLS International website.

• Passport Seva Tracking: Provides detailed updates on the processing in India.
• BLS International Tracking: Shows when the passport is dispatched from the CGI and when it's ready for collection/delivery.

Key Considerations & Practical Tips

• Processing Time: A normal passport re-issue with name correction usually takes 3-6 weeks. Tatkal (urgent) service is available but has higher fees and stricter document requirements.
• Fees: Always check the latest fee schedule on the BLS International website.
• Consistency is Key: Ensure the name you apply for is consistent across all supporting documents. Any inconsistency will cause delays.
• Affidavit Attestation: Don't underestimate the affidavit. Get it properly attested by a Notary Public in Dubai. There are legal document clearing services that can help with this for a fee.
• Lost/Damaged Passport: If your passport is lost or damaged and you need a name correction, the process is similar but requires additional documents like a police report (FIR) and a lost passport affidavit.
• Check Everything: When you receive your new passport, immediately check all details – especially your name, date of birth, and place of birth – to ensure there are no new errors.

After Receiving Your New Passport

1. Verify All Details: Scrutinize every detail on your new passport.
2. Update Emirates ID: If your name has significantly changed, you might need to update your Emirates ID. Contact the Federal Authority for Identity, Citizenship, Customs and Port Security (ICP) for guidance.
3. Update Visa: For major name changes, you might also need to get your visa updated to reflect the new name. Your employer or PRO would typically handle this through the immigration department.
4. Inform Your Bank & Other Institutions: Update your new passport details with your bank, employer, utility providers, and any other relevant institutions.

Common Questions Answered

Q: Can I apply for a name correction if my visa is expiring soon? A: It's best to have a valid visa for at least 6 months. If your visa is expiring, renew it first if possible, or discuss your situation with BLS International.

Q: Do I need to be present in person for the application? A: Yes, personal presence is mandatory for biometrics and document submission.

Q: What if I don't have my original Birth Certificate? A: You can use other public documents like your School Leaving Certificate, Aadhar Card, or PAN card as proof of date and place of birth, and your correct name. Ensure you have at least two such documents.

Q: What if my name on my Birth Certificate is different from my school documents? A: This is a complex situation. You'll likely need a detailed affidavit explaining the discrepancy and supporting documents for both versions, showing a clear lineage of identity. Consult BLS International or the CGI for specific advice.

Conclusion

Correcting a name mismatch on your Indian passport in Dubai might seem daunting, but by following these steps methodically and preparing all your documents carefully, you can navigate the process smoothly. Be patient, be thorough, and don't hesitate to seek clarification from BLS International if you're unsure about any specific requirement. Your corrected passport will bring peace of mind and prevent future complications.