Indian Passport Name Change Process in Abu Dhabi: Your Step-by-Step Guide

Changing your name on your Indian passport while living in Abu Dhabi might seem like a complex task, but don't worry – it's a perfectly manageable process if you follow the correct steps. Think of this guide as a friend walking you through each stage, making sure you know exactly what to do and what to expect.

The primary authority for passport services for Indian citizens in Abu Dhabi is BLS International, the outsourced agency for the Embassy of India. All applications are submitted through them.

Understanding the Name Change Process

Before diving into the application, it's crucial to understand that a name change on your passport isn't just about filling out a form. It's typically a two-step process:

1. Establishing the Name Change Officially: This involves affidavits and, for general name changes, newspaper advertisements. For marriage, your marriage certificate is key.
2. Applying for Passport Re-issuance: Once your name change is officially established, you apply for a new passport reflecting the updated name.

The specific documents you need will depend on why you're changing your name:

• Post-Marriage: Adding spouse's name, changing surname.
• Divorce: Reverting to maiden name or previous name.
• General Name Change: A completely new name or a significant alteration.
• Spelling Correction: Rectifying minor errors in your existing name.

Step 1: Initiating Your Name Change (The Foundation)

This is perhaps the most critical initial phase, as it establishes your new name legally.

A. For Name Change Due to Marriage

If you're changing your surname or adding your spouse's name after marriage, this is generally the most straightforward path:

• Marriage Certificate: You'll need your original marriage certificate. If it's not in English, you'll need a certified translation. If issued outside India or UAE, it might require attestation from the issuing country's authorities and the Indian Embassy in Abu Dhabi.
• Spouse's Passport Copy: A copy of your spouse's passport if you're adding their name or using their surname.
• Joint Affidavit (Optional but Recommended): Sometimes, a joint affidavit from both spouses, affirming the name change, can be helpful. This can be sworn before a Notary Public in India or attested by the Indian Embassy/BLS in Abu Dhabi.

B. For General Name Change (New Name, Major Alteration)

This process requires more formal steps to declare your name change publicly:

1. Affidavit: You must prepare an affidavit declaring your intention to change your name. This affidavit should include your old name, your new name, your parent's names, your address, and the reason for the change.

   • Where to get it: This affidavit needs to be attested by the Indian Embassy in Abu Dhabi or a Notary Public in India. If getting it done in Abu Dhabi, BLS International will facilitate the Embassy attestation.
   • Key Annexure: For a general name change, you'll typically need to use Annexure 'E' from the passport application forms. Ensure your affidavit strictly follows this format.

2. Newspaper Advertisements: After your affidavit is attested, you need to publish an advertisement about your name change in two newspapers:

   • One leading daily newspaper in the UAE (e.g., Gulf News, Khaleej Times).
   • One leading daily newspaper in India (preferably in your permanent address's region, but any major national daily is usually accepted).
   • Content: The advertisement should clearly state your old name, new name, date of birth, and your old passport number.
   • Tip: Keep the original newspaper clippings. These are crucial documents for your passport application.

C. For Name Change Due to Divorce

• Divorce Decree: You will need the original court-issued divorce decree.
• Affidavit: An affidavit declaring your intention to revert to your maiden name or a previous name. This also needs attestation as mentioned above.

D. For Spelling Correction

• Original Documents: You'll need original documents (e.g., birth certificate, educational certificates, Aadhar card, previous passports if the error was recent) clearly showing the correct spelling of your name.
• Affidavit: An affidavit explaining the discrepancy and requesting the correction.

Step 2: Applying for Passport Re-issuance at BLS International, Abu Dhabi

Once you have your foundational documents ready (marriage certificate, attested affidavit, newspaper clippings, etc.), you can proceed with the passport application.

1. Fill Out the Online Application Form

• Visit the official Passport Seva website.
• Register and fill out the online application form for "Re-issue of Passport."
• Select the option for "Change in existing personal particulars" and then "Name."
• Carefully enter all your details, ensuring your new name is used.
• Once completed, print out the application form. You'll need two copies.

2. Book an Appointment with BLS International

• Go to the BLS International website.
• Navigate to the "Passport Services" section and book an appointment for "Re-issue of Passport" at their Abu Dhabi center.
• Appointments are mandatory. Walk-ins are generally not entertained for passport services.

3. Gather Your Documents

This is the most critical step. Always refer to the latest checklist on the BLS International website for the most accurate and up-to-date requirements, as they can change. However, here’s a general list:

Mandatory Documents for All Applicants:

• Printed Online Application Form: Two copies, signed.
• Original Old Passport: Your current Indian passport.
• Copies of Old Passport: First two and last two pages, plus the page with your valid UAE visa.
• Emirates ID: Original and a copy.
• UAE Visa Page: Copy of your valid UAE residence visa.
• Photographs: Two recent passport-size photographs (usually 2x2 inches / 51x51 mm, white background, matte finish, without glasses or head covering unless for religious reasons).
• Proof of Address in India: (e.g., Aadhar card, utility bill, bank passbook).
• Proof of Address in UAE: (e.g., tenancy contract, utility bill).

Specific Documents for Name Change (in addition to the above):

• For Marriage-Related Name Change:
  • Original Marriage Certificate (attested if required).
  • Copy of Spouse's Passport.
  • Joint Affidavit (if applicable).
• For General Name Change:
  • Original Attested Affidavit (Annexure E).
  • Original Newspaper Clippings (UAE and Indian).
  • A declaration or Annexure D (sometimes required to declare you have only one passport).
• For Divorce-Related Name Change:
  • Original Divorce Decree.
  • Original Attested Affidavit.
• For Spelling Correction:
  • Original documents showing correct spelling (e.g., Birth Certificate, educational certificates, Aadhar).
  • Original Attested Affidavit.

Important Tip: Make sure all photocopies are clear and legible. Bring both originals and copies of all documents. BLS staff will verify originals and return them.

4. Pay the Fees

• The fee for a re-issue of a normal 36-page passport is typically around AED 285 (subject to change).
• There's an additional BLS service charge (approx. AED 9).
• Payment is usually made at the BLS center during your appointment. They accept cash and card.

5. Submit Your Application at BLS

• Arrive at the BLS International center in Abu Dhabi on your appointment date and time.
• Present your appointment confirmation and all your documents.
• Your documents will be checked, and your biometrics (fingerprints and photo) will be taken.
• You will receive an acknowledgment receipt with a file number. Keep this safe!

Post-Application and Collection

Tracking Your Application

• You can track the status of your application on the BLS International website using your reference number.
• You can also track it on the Passport Seva website using the ARN (Application Reference Number) provided on your printed application form.

Processing Time

• For a general name change, processing can take anywhere from 4 to 6 weeks, sometimes longer if police verification is initiated at your permanent address in India.
• For marriage-related changes or spelling corrections, it might be slightly faster, usually 3-4 weeks.
• Realistic Expectation: Don't plan any international travel immediately after applying.

Collection

• You will receive an SMS or email notification when your new passport is ready for collection.
• Bring your acknowledgment receipt and your old passport (if it wasn't surrendered during application) for collection. Your old passport will be cancelled and returned to you along with the new one.

Important Considerations & Practical Tips

• Accuracy is Key: Double-check all details on your online form and documents. Any discrepancy can cause delays or rejection.
• Attestation: If your marriage certificate or affidavit wasn't issued in India or attested by the Indian Embassy, ensure it's properly attested by the relevant authorities.
• Police Verification: Be aware that a police verification might be initiated at your Indian address. Ensure your contact details in India are current.
• Refer to BLS Checklist: The BLS website's specific checklist for "Re-issue of Passport - Change in Name" is your bible. Always consult it.
• Photographs: Adhere strictly to the photo specifications. Incorrect photos are a common reason for rejection.
• Old Passport Cancellation: Your old passport will be cancelled but returned to you. The new passport will have a different passport number.
• Update Other Documents: Once you receive your new passport with the updated name, remember to update your Emirates ID, UAE visa, bank accounts, driving license, and any other official documents to reflect your new name. This is crucial for avoiding future issues.
• Start Early: The process can be time-consuming, especially with document preparation and potential police verification. Start well in advance of any travel plans or deadlines.

Common Questions Answered

Q: Can I apply for an emergency (Tatkaal) passport for a name change? A: Generally, no. Tatkaal services are for urgent cases where no changes in personal particulars are required. Name changes involve verification, which cannot be fast-tracked.

Q: What if I don't have an Indian address for newspaper advertisements? A: You still need to publish in an Indian newspaper. You can choose any major national daily, and it doesn't necessarily have to be tied to a specific address if your affidavit clearly states your current and past addresses.

Q: What if my new name is very long? A: Indian passports have character limits for names. If your name exceeds these, you might need to adjust it or consult BLS/Embassy directly for guidance on how it will appear on the passport.

Q: Do I need to inform my employer about the name change? A: Yes, absolutely. Your employer will need to update your records, especially concerning your visa and HR information, to match your new passport.

Conclusion

Changing your name on your Indian passport in Abu Dhabi is a detailed process that requires careful attention to documents and procedures. By following this guide, preparing thoroughly, and referring to the official BLS International website for the most current requirements, you can navigate the process smoothly and successfully. Be patient, be precise, and you'll soon have your new passport in hand!