Indian Passport Renewal in Bahrain: Your NRI Guide to a Smooth Process

Renewing your Indian passport while living in Bahrain might seem like a daunting task, but it's a straightforward process once you understand the steps. This guide is designed to walk you through everything you need to know, from gathering documents to collecting your new passport, making it as smooth as possible.

Think of this as advice from a friend who's already navigated the system. We'll cover what you need, how to apply, and some common pitfalls to avoid.

Who Needs This Guide?

This guide is for Non-Resident Indians (NRIs) residing in Bahrain who need to renew their expired or soon-to-expire Indian passport, or apply for a new one due to damage, loss, or changes in personal particulars.

Essential Prerequisites and Documents

Before you even think about starting the online application, gather these crucial documents. Having everything ready will save you a lot of time and stress later. Make sure you have both originals and photocopies of everything.

• Your Current/Expired Indian Passport: This is the most important document. You'll need the original and a clear photocopy of the first two and last two pages, as well as any observation pages.
• Bahrain ID (CPR Card): Original and a photocopy. Your CPR card serves as proof of your residency in Bahrain.
• Bahrain Residence Permit/Visa Page: A clear photocopy of the page in your passport showing your valid Bahrain residence permit or visa.
• Proof of Address in Bahrain: This could be a utility bill (electricity, water), a rental agreement, or a letter from your employer confirming your address. Make sure the address matches what you'll put on your application form.
• Passport-Size Photographs: You'll need 2 recent passport-size photographs (typically 2x2 inches or 51x51 mm).
  • White background is mandatory.
  • Face should be clearly visible, neutral expression, no shadows.
  • No glasses (unless medically necessary, with a doctor's note).
  • No head covering (unless for religious reasons, ensuring full facial visibility).
• Application Form Printout: Once you complete the online application, you will print this out.
• Self-Declaration/Annexures: Depending on your application type (e.g., general, minor, lost passport), you might need specific annexures. For general re-issue, Annexure E is usually required. You can find these on the official Passport Seva website.
• Marriage Certificate (if applicable): If you're applying for a name change after marriage, adding your spouse's name, or updating marital status.
• Birth Certificate (for minors): For minors, their original birth certificate, along with parents' passports and marriage certificate, are essential.
• Indian Address Proof (if applicable): If you wish to update or confirm your Indian address for police verification purposes, you might need documents like an Aadhar card, utility bill, or bank statement from India.

Important Note on Photos: Do not use old photos. Get new ones taken professionally, ensuring they meet the specific requirements. Submitting incorrect photos is a common reason for application rejection.

The Application Process: Step-by-Step

The process involves an online application followed by an in-person visit to the Indian Embassy's authorized service provider in Bahrain. Currently, this service is handled by BLS International.

Step 1: Online Application on Passport Seva

1. Visit the Official Portal: Go to the official Passport Seva website for NRIs. This is your starting point.
2. Register: If you're a new user, click "Register Now." If you already have an account, log in.
3. Choose Application Type: Once logged in, click on "Apply for Fresh Passport/Re-issue of Passport."
4. Fill the Form: Carefully fill out the online application form.
   • Type of Application: Select "Re-issue of Passport."
   • Type of Service: Choose "Normal" or "Tatkal" (for urgent applications, which has higher fees and specific eligibility).
   • Reason for Re-issue: Select the appropriate reason (e.g., "Validity Expired/Due to Expire").
   • Personal Details: Enter all your personal details exactly as they appear in your current passport. Double-check names, dates of birth, and places of birth.
   • Family Details: Provide accurate family information.
   • Address Details: Provide both your Indian address (if applicable) and your Bahraini address.
   • Emergency Contact: Provide a valid emergency contact.
5. Review and Submit: Before final submission, review all the information you've entered. Any discrepancy can lead to delays or rejection.
6. Print ARN Receipt: After successful submission, you will receive an Application Reference Number (ARN). Print this form, as it contains your ARN and will be required during your in-person visit.

Step 2: Book an Appointment with BLS International

After completing the online application and getting your ARN, you need to book an appointment with BLS International, the authorized service provider for the Embassy of India in Bahrain.

1. Visit BLS Bahrain Website: Go to the BLS International website for Indian passport services in Bahrain.
2. Schedule Appointment: Follow the instructions to schedule an appointment. You'll need your ARN to do this.
3. Choose Date and Time: Select a convenient date and time for your visit.
4. Print Appointment Confirmation: Print out the appointment confirmation slip. You will need this to enter the BLS center.

Step 3: Visit the BLS International Centre

On your appointment day, make sure you arrive on time with all your documents.

1. Organize Your Documents: Arrange all your original documents and their photocopies in the order requested by BLS (usually listed on their website). Don't forget your printed ARN form and appointment confirmation.
2. Document Submission and Verification: At the center, your documents will be checked against your online application. The staff will verify all originals and collect the photocopies.
3. Biometrics: Your fingerprints and a fresh photograph might be taken digitally at the center.
4. Fee Payment: Pay the applicable passport renewal fees. The fees vary based on the type of service (normal/Tatkal), booklet size (36/60 pages), and any additional services.
   • Normal Passport Renewal (36 pages): Approximately BHD 28.300 (this includes ICWF charges).
   • Tatkal Passport Renewal (36 pages): Approximately BHD 83.300.
   • Lost/Damaged Passport: Fees are higher, around BHD 58.300 for normal service.
   • Payment Method: Usually, payment is accepted via debit card or cash. Confirm the accepted payment methods on the BLS website beforehand.
5. Collect Acknowledgment Slip: Once your application is processed, you will receive an acknowledgment slip. Keep this safe, as it contains your file number which you can use to track your application status.

Processing Time and Tracking

The processing time for passport renewal can vary.

• Normal Service: Typically takes 3 to 4 weeks.
• Tatkal Service: Can be as quick as 3 to 7 working days, but requires additional documentation and higher fees.
• Complex Cases: Applications involving lost/damaged passports, significant data changes, or police verification in India might take longer.

You can track the status of your application using the File Number from your acknowledgment slip on the Passport Seva website under the "Track Application Status" section. You might also receive SMS or email updates.

Collecting Your New Passport

Once your passport is ready, you'll usually receive an SMS or email notification.

1. Collection Options: You can typically collect your passport in person from the BLS International center or opt for a courier service (if offered and paid for separately).
2. What to Bring for Collection: If collecting in person, bring your original acknowledgment slip and your Bahrain CPR. If someone else is collecting on your behalf, they will need an authorization letter from you, their CPR, and your acknowledgment slip.
3. Verify Details: Upon receiving your new passport, immediately check all the details (name, date of birth, place of birth, validity dates, etc.) for any errors. If you find any discrepancies, report them to BLS International immediately.

Common Scenarios & Special Cases

• Minor's Passport Renewal: Both parents must be present with their original passports and marriage certificate. Annexure D (Parental Consent) is mandatory. The minor's original birth certificate is also required.
• Lost/Damaged Passport: This requires additional documentation, including a police report from Bahrain (for lost passports), a detailed affidavit explaining the circumstances, and potentially a longer processing time. The fees are also higher.
• Name Change: Whether due to marriage, divorce, or a spelling correction, this requires specific supporting documents (e.g., marriage certificate, divorce decree, gazette notification, affidavit).
• Tatkal (Urgent) Service: For genuine urgent needs, this service expedites the process. Ensure you meet all eligibility criteria and have the required additional documents, which usually include an affidavit (Annexure F or G) and specific proofs of urgency.

Practical Tips and Potential Pitfalls

• Start Early: Don't wait until your passport is about to expire. You can apply for renewal up to one year before its expiry date.
• Double-Check Everything: This cannot be stressed enough. A small error in your application can lead to significant delays.
• Keep Copies: Always keep copies of all your submitted documents and receipts.
• Be Patient and Polite: The staff at the service center handle many applications daily. A calm and cooperative attitude goes a long way.
• Use Official Websites Only: Beware of unofficial agents or websites that promise expedited services for extra fees. Stick to the Passport Seva website and the official BLS International Bahrain website.
• Photo Specifications: Adhere strictly to the photo requirements. This is a very common reason for application delays.
• Address Details: Be clear about your Indian address (if you have one) and your current Bahraini address. Police verification might be initiated for your Indian address if it's updated or changed.
• Valid Visas in Old Passport: If your old passport has valid visas, they usually remain valid. You will need to carry both your old (cancelled) and new passports when traveling.

Frequently Asked Questions (FAQs)

• Can I renew my passport if it has already expired? Yes, you can. There's usually no penalty for renewing an expired passport, but you should do it as soon as possible.
• Do I need a new visa stamp in my new passport? No, your existing Bahrain visa (residence permit) is usually linked to your CPR. When you receive your new passport, you should visit the Bahrain Immigration Department (NPRA) to update your passport details in their system. You will need to carry both your old and new passports when travelling internationally if your visa is in the old one.
• What if my flight is very soon and my passport is expiring? If you have an urgent travel need, you can apply under the Tatkal scheme. However, ensure you meet the eligibility criteria and have all necessary documents ready for immediate submission.
• Can someone else collect my passport on my behalf? Yes, usually with a duly signed authorization letter from you, along with your original acknowledgment slip and the collector's original CPR. Check the specific requirements on the BLS website.
• What if my current passport has less than 6 months validity? Many countries require at least 6 months validity on your passport for entry. It's highly recommended to apply for renewal well before this threshold to avoid travel disruptions.

Renewing your Indian passport in Bahrain is a manageable process. By following these steps and being prepared, you'll have your new passport in hand without unnecessary hassle. Good luck!