Renewing Your Indian Passport in Ajman: A Practical Guide

Navigating the process of renewing your Indian passport while living in Ajman can seem daunting, but it's quite straightforward once you know the steps. This guide will walk you through everything you need, from preparing your documents to collecting your new passport, giving you the insights of someone who's been through it.

The primary service provider for Indian passport and visa services in the UAE, including Ajman, is BLS International. All applications for passport renewal must be submitted through their centers. For residents of Ajman, the nearest BLS center is typically in Sharjah or Dubai, though some smaller BLS kiosks/drop-off points might exist. Always check the official BLS website for the most current location and operating hours.

Getting Started: What You'll Need Before You Apply

Before you even think about filling out forms, gather these essential documents. Being prepared saves you a lot of time and potential re-visits.

Key Documents Required:

• Original Current Indian Passport: This is crucial. Ensure it's valid for at least six months from your application date, though it's best to apply well before it expires.
• Photocopy of Relevant Passport Pages:
  • First and last pages (containing personal particulars).
  • Page with your valid UAE visa stamp.
  • Any observation pages.
• Original Emirates ID Card: Your valid UAE residency card.
• Photocopy of Emirates ID Card: Both front and back.
• Two Recent Passport-Sized Photographs:
  • White background only.
  • Size: 2x2 inches (51x51 mm).
  • No shadows, spectacles (unless medically necessary), or head coverings (unless for religious reasons). Your face should be clearly visible.
• Proof of Residence in Ajman (if applicable): While your Emirates ID typically covers this, sometimes a utility bill (DEWA, SEWA) or tenancy contract might be requested.
• Application Form: The online application form printout.

Additional Documents for Specific Scenarios:

• Minor Applicants (under 18):
  • Original passports of both parents.
  • Photocopies of both parents' passports (first and last pages).
  • Original and photocopy of the minor's birth certificate.
  • Original and photocopy of both parents' Emirates IDs.
  • Annexure D (for both parents signing, consent for minor's passport) or Annexure C (if one parent is not available or has issues).
  • If parents are divorced, court order regarding custody.
• Name Change:
  • Original newspaper clippings (one in India, one in UAE) announcing the name change.
  • Original Gazette notification from India.
  • Marriage certificate (if name change is due to marriage).
• Lost/Damaged Passport:
  • Original Police Report (from UAE police).
  • Annexure F (Affidavit for Lost/Damaged Passport).
  • Proof of date of birth (e.g., birth certificate).
  • Previous passport copy (if available).
  • A letter explaining the circumstances of loss/damage.
• Tatkal (Emergency) Service:
  • Requires specific supporting documents justifying the urgency (e.g., medical emergency, confirmed flight ticket within a specific timeframe).
  • Annexure F (for urgent cases).
  • Check the BLS website for the exact list as it can change.

The Application Process: Step-by-Step

Here’s a breakdown of how to renew your Indian passport, from filling out the form online to collecting your new document.

Step 1: Complete the Online Application Form

This is where everything begins. You'll need to fill out the application on the official Indian government's Passport Seva website.

1. Visit the Passport Seva website.
2. Click on "Register" if you're a new user, or "Existing User Login" if you already have an account.
3. Select "Apply for Ordinary Passport/Diplomatic Passport/Official Passport." For most renewals, you'll choose "Ordinary Passport."
4. Choose "Re-issue of Passport" as the service type.
5. Fill in all details accurately. Pay close attention to spelling, dates, and addresses. Any discrepancies can cause delays.
6. Once completed, print out the application form. You'll need this physical copy for your BLS appointment. Make sure the ARN (Application Reference Number) is clearly visible.

Step 2: Book Your Appointment with BLS International

You cannot simply walk into a BLS center for passport services. An appointment is mandatory.

1. Go to the BLS International UAE website.
2. Navigate to the "Passport Services" section.
3. Find the "Book Appointment" option.
4. Select your preferred BLS center (Sharjah or Dubai are usually the closest for Ajman residents).
5. Choose a date and time that works for you.
6. Print out your appointment confirmation slip. You'll need this to enter the BLS center.

Step 3: Visit the BLS International Center

On your appointment day, arrive at the chosen BLS center at least 15-20 minutes early.

1. Bring all your original documents, photocopies, the printed online application form, and the appointment confirmation slip. It's wise to organize them in a folder.
2. Upon entry, your appointment slip will be checked.
3. You'll be directed to a counter where your documents will be pre-verified. If anything is missing or incorrect, you'll be informed. This is why thorough preparation is key!
4. Once pre-verified, you'll receive a token number.
5. Wait for your token number to be called to approach the submission counter.
6. At the counter, the BLS staff will thoroughly check your documents, take your biometrics (fingerprints and photo taken on-site), and process your application.
7. Pay the applicable fees. Payment is usually accepted by card only (debit/credit). Cash is generally not accepted.

Step 4: Tracking Your Application

After submission, you'll receive an acknowledgement receipt with a tracking number.

1. You can track the status of your application on the BLS International UAE website using your reference number.
2. You can also track it on the Passport Seva website using your ARN.
3. Be patient; processing times can vary.

Step 5: Passport Collection

Once your tracking status shows "Passport Ready for Collection" or similar, you can pick up your new passport.

1. You will typically receive an SMS notification when your passport is ready.
2. Return to the same BLS center where you submitted your application.
3. Bring your original acknowledgement receipt and your original Emirates ID.
4. You'll be directed to the collection counter.
5. Verify all details on your new passport (name, date of birth, photo, validity dates) before leaving the counter.

Fees and Timelines: What to Expect

• Standard Passport Renewal Fee: Approximately AED 285 (for a 36-page booklet). A 60-page jumbo booklet costs slightly more.
• Tatkal (Emergency) Service Fee: Adds an extra AED 570 to the standard fee.
• BLS Service Charge: An additional AED 9 is typically charged by BLS International.
• Courier/SMS Service (Optional): You can opt for SMS updates for a small fee (around AED 5-10) and/or courier delivery of your passport (around AED 40), which saves you a trip for collection.

Processing Times:

• Normal Passport Renewal: Typically 5-7 working days after submission and police verification in India is completed. However, it can sometimes take up to 2-3 weeks.
• Tatkal Service: Usually 1-3 working days after submission, provided all documents are in order and police verification is expedited/not required immediately.
• Lost/Damaged Passport: Can take 3-4 weeks or longer due to the additional verification required.

Important Note: These are estimates. Processing times can vary based on the Indian Consulate's workload, police verification in India, and any issues with your application. Always plan well in advance.

Practical Tips and Potential Pitfalls

• Start Early: Don't wait until the last minute. Apply at least 3-6 months before your passport expires, especially if you have travel plans.
• Check Documents Twice (or Thrice): The most common reason for application rejection or delay is incomplete or incorrect documentation. Use the BLS checklist on their website.
• Photo Specifications: Be very strict about photo requirements. Many applications are held up due to incorrect photo size or background.
• Payment Method: Remember, card payment only at BLS centers.
• Address Details: Ensure your address details (both in India and UAE) are accurate on the online form.
• Minors' Applications: Both parents must be present for a minor's application. If one parent is not in the UAE, specific notarized consent forms are required.
• Name Discrepancies: If there are any slight differences in your name across documents (passport, Emirates ID, birth certificate), address them before applying. It's much harder to fix later.
• Keep Copies: Always keep a digital and physical copy of all submitted documents and the acknowledgement receipt.
• Be Patient: The process involves multiple checks and can take time. Avoid making urgent travel plans immediately after applying.

What Happens After You Get Your New Passport?

Once you have your new passport, there's one crucial step remaining:

• Update Your Visa Status: Your UAE residency visa is stamped on your old passport. When you get a new passport, you must transfer your visa details to the new passport. This is done through the ICP (Federal Authority for Identity, Citizenship, Customs & Port Security) website or app, or via an Amer Centre. You will need your old passport (with the visa) and your new passport. This process is mandatory and ensures your visa remains valid and linked to your active travel document.

Renewing your Indian passport in Ajman is a manageable task with proper preparation and adherence to the guidelines. By following these steps and being mindful of the requirements, you'll have your new passport in hand smoothly.