Renewing Your Indian Passport in Jeddah: A Step-by-Step Guide for NRIs

Renewing your Indian passport while living in Jeddah, Saudi Arabia, might seem like a daunting task, but it's a straightforward process once you understand the steps. This guide will walk you through everything you need to know, from preparing your documents to collecting your new passport, helping you avoid common pitfalls along the way.

The entire process for Non-Resident Indians (NRIs) in Saudi Arabia is handled through VFS Global, the outsourced agency of the Embassy of India, Riyadh, and the Consulate General of India, Jeddah. You'll primarily interact with their centers in Jeddah.

Key Information at a Glance

• Where to Apply: All applications must be submitted in person at a VFS Global application center. In Jeddah, VFS Global has two centers: one in Al Hamra and another in Al Safa.
• Start Online: The initial application form must be filled out online on the official Passport Seva Portal.
• Appointment is Mandatory: You cannot walk in without a prior appointment booked through the VFS Global website.
• Processing Time: Typically 3-4 weeks for a normal renewal, but it can vary. Tatkal services are faster but have stricter requirements and higher fees.
• Originals & Copies: Always carry original documents along with photocopies for verification.

Who Can Apply for Renewal?

You can apply for Indian passport renewal in Jeddah if you are an Indian national residing in Saudi Arabia and your passport is:

• Expiring soon (typically within one year).
• Has already expired.
• Has run out of pages.
• Is damaged or lost.
• Requires a change in particulars (e.g., name, address, date of birth, spouse's name).

Types of Passport Renewal Services

The services offered generally fall into these categories:

1. Normal Re-issue: For passports expiring soon, expired passports, or those with exhausted pages. This is the most common type.
2. Tatkal Scheme: For urgent travel needs. This fast-track service has specific eligibility criteria, requires additional documentation, and comes with higher fees.
3. Lost/Damaged Passport: Special procedure for passports that are no longer valid due to loss or damage.
4. Minor Passport Renewal: For children under 18 years of age. Requires consent from both parents.
5. Change in Particulars: If you need to update any information on your passport.

Documents Required: Be Prepared!

This is where most applicants face issues, so pay close attention. Always check the VFS Global website for the most current and specific list, as requirements can change.

For Normal Passport Renewal (Adults):

1. Printed Online Application Form: Duly filled and signed.
2. Current/Expired Original Passport: Your existing passport.
3. Photocopies of Passport: Front and back pages (containing personal details, validity, and ECR/Non-ECR status), as well as any observation pages.
4. Saudi Iqama (Residency Permit): Original and a clear photocopy. The Iqama must be valid.
5. Two Recent Passport-Sized Photographs:
   • Size: 2x2 inches (51x51 mm).
   • Background: Plain white.
   • Face: Full face, front view, open eyes, natural expression.
   • Quality: High resolution, no shadows, no red-eye.
   • No Glasses: Unless medically required, and even then, no glare.
   • No Head Coverings: Unless for religious reasons, and facial features must be clearly visible.
6. Proof of Indian Address: This can be a utility bill (electricity, water), Aadhaar card, voter ID, bank statement, or driver's license showing your address in India.
7. Self-Declaration Form: A form declaring your Indian address and other details (available on the VFS website).
8. Marriage Certificate (if applicable): Original and photocopy if you want to add/change spouse's name.

Additional Documents for Minor Passport Renewal:

1. All documents listed above for the child.
2. Original Passports of Both Parents: Along with photocopies of relevant pages.
3. Original Valid Saudi Iqama of Both Parents: Along with photocopies.
4. Marriage Certificate of Parents: Original and photocopy.
5. Annexure D: A joint affidavit by both parents (available on the Passport Seva Portal or VFS website), signed by both parents and attested by the Consulate General of India, Jeddah, or the Embassy of India, Riyadh, or a Notary Public in India.
6. Minority Certificate/Birth Certificate: Original and photocopy.

Additional Documents for Lost/Damaged Passport:

1. All documents for normal renewal.
2. Police Report (Lost Passport): Original FIR (First Information Report) from the Saudi Police, translated into English or attested by the Saudi Ministry of Foreign Affairs.
3. Annexure F (Lost Passport) or Annexure E (Damaged Passport): Self-declaration forms detailing the circumstances (available on the Passport Seva Portal or VFS website).
4. Proof of Identity and Nationality: Driving license, Aadhaar card, voter ID, PAN card, etc., to establish your Indian identity.
5. Copy of Lost/Damaged Passport: If available.

The Application Process: Step-by-Step

Follow these steps carefully to ensure a smooth application.

Step 1: Online Application on Passport Seva Portal

1. Go to the official Passport Seva Portal.
2. Click on "Register" if you are a new user, or "Existing User Login" if you already have an account.
3. Select "Apply for Ordinary Passport / Diplomatic Passport / Official Passport" or "Re-issue of Passport."
4. Choose the "Abroad" option for applying from outside India.
5. Carefully fill out the entire application form. This includes personal details, family details, address in India, previous passport details, and emergency contact.
6. Be meticulous: Double-check every single detail, especially your name, date of birth, and place of birth, as any discrepancy can lead to delays.
7. Once completed, print out the application form. It will have an Application Reference Number (ARN).

Step 2: Book Your Appointment with VFS Global

1. Visit the VFS Global website for India in Saudi Arabia.
2. Navigate to the "Schedule an Appointment" section.
3. Register or log in to your VFS Global account.
4. Select the correct service (Passport Renewal).
5. Choose your preferred VFS Global center in Jeddah (Al Hamra or Al Safa) and a suitable date and time slot.
6. Print out the appointment confirmation letter.

Step 3: Visit the VFS Global Application Center

On your appointment day:

1. Arrive at the VFS Global center at least 15-20 minutes before your scheduled time.
2. Bring all original documents and their respective photocopies (two sets are always safer).
3. Carry your printed online application form and the VFS appointment confirmation letter.
4. Present your documents at the counter. The VFS staff will verify them.
5. You will undergo biometric data collection (fingerprints and photo taken at the center).
6. Pay the applicable fees (see next section).

Step 4: Fees and Payment

• Passport fees are set by the Government of India, and VFS Global charges an additional service fee.
• Payment is typically made at the VFS Global center via card or cash.
• Check the VFS Global website for the most up-to-date fee structure, as it can change. For an adult 36-page passport, expect the fee to be around SAR 250-300, plus VFS service charges (around SAR 20-30), and optional courier charges. Tatkal services are significantly higher.

Step 5: Tracking Your Application

• After submission, VFS Global will provide you with a unique tracking number.
• You can track your application status on the VFS Global website and also on the Passport Seva Portal using your ARN.
• The status updates will tell you if your application is "under process," "dispatched to Embassy/Consulate," "approved," "printed," and finally, "ready for collection."

Step 6: Passport Collection

• Once the status shows "ready for collection" or "dispatched from Consulate," you will usually receive an SMS or email notification from VFS Global.
• You can choose to collect your passport in person from the VFS Global center or opt for courier delivery (if available and paid for).
• If collecting in person, bring your original receipt and a valid ID.

Important Tips and Common Pitfalls

• Photo Specifications are Strict: This is the most common reason for rejection. Get your photos done by a professional studio that understands international passport photo requirements. Do not try to take them yourself unless you are absolutely confident.
• Signature: Ensure your signature on the application form matches your previous passport and is consistent. For minors, parents sign.
• Document Copies: Always make clear, legible photocopies. Blurred or cut copies can cause issues.
• Address in India: Even if you haven't lived in India for years, you need to provide an Indian address. Ensure you have valid proof for it. If you've changed your Indian address, update it with proper proof.
• Tatkal Option: While faster, Tatkal requires more stringent documentation and justification. Only use it if absolutely necessary and ensure you meet all criteria.
• Police Verification: For normal renewals, police verification in India is usually done after dispatching the new passport. For Tatkal and lost/damaged passports, it might be initiated before dispatch. Inform your family in India if they might receive a police visit.
• Keep Records: Keep copies of your application form, receipts, and tracking numbers.
• Check VFS Website Regularly: Requirements and procedures can change. Always refer to the official VFS Global website for India in Saudi Arabia for the latest information.

What to Do if Your Passport is Lost or Damaged?

This is a more sensitive situation requiring immediate action:

1. File a Police Report (FIR): Immediately report the loss/damage to the nearest Saudi police station. Obtain an original FIR copy.
2. Inform the Consulate: Contact the Consulate General of India, Jeddah, or the Embassy of India, Riyadh.
3. Complete Online Application: Fill out the online application form on the Passport Seva Portal for a "Re-issue of Passport - Due to Lost/Damaged."
4. Gather Documents: In addition to standard renewal documents, you'll need the original police report, Annexure F (Lost Passport) or Annexure E (Damaged Passport), and strong proof of identity.
5. Book VFS Appointment: Follow the same appointment booking process.
6. Expect Delays: Lost/damaged passport applications often take longer due to mandatory police verification in India.

Realistic Expectations

• Patience is Key: While the process is streamlined, government procedures can sometimes take time. Be patient and avoid making urgent travel plans until you have your new passport.
• Be Thorough: The more meticulously you prepare your documents and fill out the forms, the less likely you are to face delays.
• Customer Service: VFS Global customer service can be contacted for queries, but for complex issues, you might need to contact the Consulate General of India, Jeddah, directly (though they generally direct you to VFS for passport services).

Renewing your Indian passport in Jeddah is a manageable process. By following these steps, preparing your documents carefully, and staying informed, you'll have your new passport in hand without unnecessary stress. Safe travels!